How to Convert Excel Sheet to Google Sheets

Converting your Excel spreadsheets to Google Sheet improves accessibility and ease of use. Whether you're collaborating with a team or just prefer the Google Docs Editor format over excel document, our guide provides a step-by-step explanation of the process in a simple, straightforward manner.

Why Convert Excel Files to Google Sheets?

Google Sheets offers several advantages over traditional Excel spreadsheets. One of the biggest benefits is the ability to collaborate on spreadsheets in real time. With Google Drive, your team gets to work on the same sheet simultaneously, with changes automatically saved.

That eliminates the hassle of sending files back and forth and ensures everyone has the most up-to-date version of sync data. Google Sheets also integrates seamlessly with other Google products like Google Docs and Google Forms, making it a versatile tool for various data management needs.

Step-by-Step Guide to Convert Excel to Google Sheets

Now let’s explain each actionable step.

1. Upload Your Excel File to Google Drive

The first step to convert your Excel file is to upload it to Google Drive. Here's how:

  1. Open Google Drive in your web browser.

  2. Click the New button in the top right corner.

  3. Select File Upload from the dropdown menu.

  4. Choose your Excel file from your computer and upload it to Google Drive.

2. Open the Excel File in Google Sheets

Once your Excel file is uploaded to Google Drive, you may open it in Google Sheets. Here’s how:

  1. Find the uploaded Excel file in Google Drive.

  2. Double-click on the Excel file. It will open in Google Sheets in view-only mode.

  3. To start editing, click on File > Save as Google Sheets. It creates a new Google Sheets file that is editable.

3. Convert Uploaded Files to Google Sheets Format

To ensure all future Excel files you upload are converted to Google Sheets format, you may adjust your Google Drive settings like this:

  1. Go to Google Drive.

  2. Click on the gear icon (settings) in the top right corner.

  3. Select Settings from the dropdown.

  4. Check the box next to Convert uploaded files to Google Docs editor format.

It’ll download and automatically convert any Excel files you upload into Google Sheets format, saving you a step each time.

4. Import Excel Data into an Existing Google Sheet

If you want to import Excel data into an existing Google Sheet, here's how:

  1. Open the Google Sheet where you want to import the data.

  2. Click on File > Import.

  3. Select Upload and choose your Excel file.

  4. Choose how you want to import the data (create a new spreadsheet, insert new sheet(s), replace the spreadsheet, etc.).

  5. Click Import data to complete the process.

Common Issues and How to Solve Them

  1. Formatting Issues: Some formatting may not convert perfectly. You might need to adjust cell sizes, fonts, or colors after the conversion.

  2. Formulas: Most Excel formulas work in Google Sheets, but double-check to ensure everything functions as expected.

  3. Macros: Google Sheets does not support Excel macros. You might need to rewrite macros using Google Sheets' scripting language.

Advanced Features and Tips for Using Google Sheets

Now that you've successfully converted your Excel files to Google Sheets, it's time to explore the advanced features to drive up your productivity. Google Sheets offers a wide range of tools that help you manage and analyze your data more efficiently. 

Collaborate in Real-Time

One of the standout features of Google Sheets is the ability to collaborate with others in real time. Multiple users may work on and edit the same spreadsheet simultaneously, and all changes are saved instantly.

  1. Share Your Google Sheet: Click the Share button in the top right corner of your Google Sheets file. Enter the email addresses of the people you want to share the file with and set their permission levels (Viewer, Commenter, or Editor).

  2. Leave Comments and Suggestions: To leave a comment, select a cell or range of cells, right-click, and choose Comment. You could also mention someone by typing @ followed by their email address to notify them.

  3. Track Changes: Use the Version history feature to see all the changes made to the Google Sheet. Go to File > Version history > See version history. You may choose to restore previous versions if needed.

Take Advantage of Google Drive Integration

Google Drive integration allows you to store, share, and manage your Google Sheets files easily.

  1. Organize Your Files: Create folders in Google Drive to organize your Google Sheets. Right-click in Google Drive and select New Folder.

  2. Access Anywhere: With Google Drive, you have access to your Google Sheets from any device with an internet connection.

  3. Backup and Restore: Google Drive automatically backs up your Google Sheets. You may also use Google Drive’s version history to restore previous versions of your files.

FAQs: Google Sheets vs. Excel

Let's address some common questions about Google Sheets and Excel.

How do I automatically import Excel to Google Sheets?

To automatically, import data from Excel files into Google Sheets, do the following::

  1. Upload to Google Drive: Drag and drop your Excel file into Google Drive.

  2. Enable Automatic Conversion: Click on the gear icon in the top right corner of Google Drive and go to Settings. Check the box next to Convert uploaded files to Google Docs editor format.

  3. Open in Google Sheets: Find your uploaded Excel file, double-click it, and it will automatically open in Google Sheets.

What is the difference between Google Sheets and Excel?

Google Sheets and Excel are both powerful spreadsheet tools, but note that they have key differences:

  • Collaboration: Google Sheets excels in real-time collaboration, allowing multiple users to work on the same document simultaneously.

  • Accessibility: Google Sheets is cloud-based and accessible from any device with an internet connection, while Excel is primarily desktop software (though it also has online capabilities).

  • Integration: Google Sheets integrates seamlessly with other Google services like Google Drive, Google Forms, and Google Data Studio.

  • Features: Excel offers more advanced data analysis tools and features, especially for complex calculations and large datasets.

What is the disadvantage of Google Sheets?

Despite its advantages, Google Sheets has some limitations:

  • Functionality: Excel offers more advanced features and better handling of large datasets and complex calculations.

  • Speed: Google Sheets tends to be slower with very large datasets compared to Excel.

  • Offline Access: While Google Sheets is usable offline with some preparation, Excel provides more robust offline capabilities.

Can Excel be shared like Google Sheets?

Yes, Excel is sharable, but it works differently from Google Sheets. Here’s how 

  • Excel Online: Excel Online allows for real-time collaboration similar to Google Sheets, but it has fewer features compared to the desktop version.

  • Desktop Excel: You may share Excel files via email, cloud storage services like OneDrive, or a shared network drive, but real-time collaboration is not as seamless as with Google Sheets.

Why do people use Google Sheets instead of Excel?

People use Google Sheets instead of Excel for several reasons:

  • Real-Time Collaboration: Google Sheets allows multiple users to edit simultaneously, making it ideal for teamwork.

  • Accessibility: Being cloud-based, it is accessible from any device, anywhere, without needing to install software.

  • Cost: Google Sheets is free to use, whereas Excel requires a Microsoft Office license.

  • Integration: Easy integration with other Google products and third-party add-ons enhances its functionality.

What are 3 things one uses Google Sheets for?

  1. Data Analysis: Use Google Sheets for data analysis with functions like QUERY(), pivot tables, and integration with Google Data Studio.

  2. Project Management: Track and manage projects using templates, conditional formatting, and collaboration features.

  3. Automate Tasks: Automate repetitive tasks with Google Apps Script and various add-ons available for workflow automation.

It's as easy as that 🎉.

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